How to Apply

A cover letter with your resume addressing how your experience and education specifically address the requirements of the position is mandatory to be considered for this position.

Job Summary

The Department of Internal Medicine, Division of Rheumatology is seeking a rising star to join our US News #11 nationally ranked team. In this position, we will leverage your attention to detail, outstanding communication skills, and commitment to our tripartite mission as we continue building upon our international reputation in research, teaching and clinical care. As a member of our team, you will partner with and learn from some of the most experienced, capable research administration and finance staff in the university. We invite you to explore this wonderful opportunity and meet some of our outstanding faculty and staff!

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings

Responsibilities*

The individual holding this position will primarily support the pre-award process and be a valued resource for faculty, postdoctoral fellows, and students assisting them in applying for grants, other sources of sponsored funds, as well as non-sponsored funds requiring internal submission at the University of Michigan.
As a critical member of the Divisions administrative team, this person will ensure compliance with Division, Departmental, School, University, and sponsor policies, instructions, guidelines, and deadlines including, but not limited to, the following:

Advise Division personnel on the interpretation of the aforementioned policies, instructions, and guidelines, seeking clarification as appropriate;
Serve as primary support to accurately complete PAFs and ensure timely routing for Division, Department, Medical School and ORSP review, addressing and resolving matters as they arise;
Prepare preliminary versions of grant documents including budgets and budget justifications, resources (facilities and equipment), biosketches, etc. for submission applicants who will then finalize them for submission to sponsors;
Serve as a liaison or an advisor to the Division for sponsored projects related activities including progress and final reports, IRB, IACUC, etc., and assist where needed to complete reporting, regulatory, and approval processes;
Develop and maintain collaborative relationships with the Clinical Trial Support Unit (CTSU) team ensuring assignment of responsibilities and coordination of application development;
Maintain pre-award filing system for the Division;
Assist with locating sources of funding for faculty, postdocs and students;
Advise Division faculty and staff with identifying university resources as needed for research related matters including initiating contact and coordinating communications (i.e., MICHR, IRB, etc.);
Coordinate and assist with the completion of unfunded agreements (UFA), Just in Time (JIT) requests, Other Support (OS) requests, as well as interim and final progress reports;
Represent the Division at Department and other institutional meetings;
Other administrative duties as assigned.

Required Qualifications*

Bachelor's degree and 5-7 years of progressive grant and contract experience or an equivalent combination of education and experience.
A basic understanding of the structure, functions, and operation of ORSP, Office of Research, Sponsored Programs, and the Medical School is expected.
Experience with fellowship, career development, training grants, VA appointments, Intergovernmental Personnel Act (IPA) agreements, and subcontracts is also desired.
This position requires a motivated person who works well under deadline pressure and can operate responsibly and independently.
Requires a high level of multitasking and prioritizing, managing proposal submissions of varying degrees of complexity concurrently.
Strong writing skills and the ability to carefully read and interpret guidelines and policies are a must.
Qualified candidates are adept at learning new processes and systems as well as contributing to the team effort in creating or modifying them as needed.
A high level of integrity and commitment to functioning as an integral, trusted colleague within our administrative team is a must.

A successful employee will work carefully to cultivate and maintain trust and rapport with a variety of constituents including Division and Department faculty and staff, Medical School and University administration, and sponsors.

Desired Qualifications*

Masters degree and 5+ years of pre-award and sponsored projects management experience, especially with NIH and industry sponsors, preferred

Work Locations

This is a hybrid position with flexibility to determine onsite and remote working schedules.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.