This position is based in our Waltham, MA office and will report to and provide support to the Vice President, Head of Market Access as well as their leadership team. This role is eligible for a hybrid schedule 3 days per week in the office.
We are seeking an ambitious individual comfortable working in a fast paced and ever-changing environment while maintaining the highest degree of confidentiality in the execution of the following:
Responsibilities
Responsibilities include, but are not limited to:
- Substantial calendar management for senior leaders of the team; at times will make independent decisions regarding scheduling
- Manage complex, travel arrangements while adhering to Alkermes’ travel policy
- Coordinates timely submission of expense reports
- Plan and support on and off-site event planning, including liaising with the Corporate Meetings Group on the needs of events, communicating budget limitations, and collaborating with department stakeholders
- Meeting schedule support for collaborative meetings, including overseeing scheduling, catering, AV or Web-Ex set-up, and room set-up for collaboration meetings.
- Manage all aspects of conference attendance registration, travel, pre-attendance prep meetings
- File and retrieve organizational documents, records and reports
- Collaborate with other functions to initiate CDAs and/or Consulting Agreements
- Managing the signatory process to obtaining signatures from senior leadership where needed
- Prepare and edit agendas for meetings, meeting minutes, and presentation slides
Qualifications
Basic Qualifications: Education & Experience Requirements:
- Associate or Bachelor (preferred) degree in a relevant field, with 7-10 years executive administrative experience.
Preferred Qualifications: Knowledge & Skills:
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Teams
- Experience with MS Teams; SharePoint and Visio org charting preferred
- Ability to learn and adapt to evolving technologies
- Maintain a can-do attitude, with the ability to problem-solve
- Ability to work under pressure while remaining flexible, proactive, resourceful and efficient
- Excellent written and verbal communication skills
- Strong organization skills and attention to detail is a must
- Ability to interact with all levels of staff in a fast-paced environment
- Ability to maintain highest degree of confidentiality and discretion
- Ability to prioritize and manage multiple projects
#LI-VG1 #LI-hybrid
About Us
Why join Team Alkermes?
Alkermes applies its deep neuroscience expertise to develop medicines designed to help people living with complex and difficult-to-treat psychiatric and neurological disorders. A fully-integrated, global biopharmaceutical company, headquartered in Ireland with U.S. locations in Massachusetts and Ohio, we are committed to pursuing great science, driven by deep compassion to make a real impact in the lives of patients. Alkermes has a portfolio of proprietary commercial products for the treatment of alcohol dependence, opioid dependence, schizophrenia and bipolar I disorder, and a pipeline of clinical and preclinical candidates in development for various neurological disorders, including narcolepsy.
Beyond our important mission of developing medicines to address unmet patient needs, we actively seek to foster a culture of diversity, inclusion and belonging throughout our business. We strive to ensure that all voices are respected and valued, recognizing that our diversity of thought, background and perspective makes us stronger. We are proud to have been recognized as an employer of choice by many national organizations, including being certified as a Great Place to Work in the U.S. in 2024, honored as a Healthiest Employer in both Ohio and Massachusetts in 2023, a Best Place for Working Parents in 2023, and to have received the Bell Seal at the Platinum level for Workplace Mental Health by Mental Health America for three consecutive years (2021-2023).
Alkermes, Inc. is an equal employment opportunity employer and does not discriminate against any qualified applicant or employee because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other characteristic protected by local, state or federal law. Alkermes also complies with all work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Alkermes is an E-Verify employer.
